Belmont BASEC at Burbank – Workshops for kids!

Frequently Asked Questions – Burbank

Is there after school on the first day of school?  

After school for all students grades 1 – 4 begins on the first day of school: Wednesday, September 5, 2018

Before school for all students grades 1 – 4 begins on Thursday, September 6, 2018

Before and After school for kindergarten students begins on Monday, September 10, 2018

Kindergarten Open House   We will be holding an open house for kindergarten students and their families on Thursday and Friday after school half-day dismissal, for any parents that would like to stop by with their children to visit and meet teachers following their assigned half day.   Newsletters and Other Notices   We’ve learned that our community overwhelmingly prefers electronic correspondence; therefore, we communicate news and important reminders via email. Additionally, you can like us on Facebook (Belmont BASEC) and follow us on Instagram (BelmontBASEC) to remain current on events and see pictures from our programs.   The ease of communicating electronically sometimes overshadows the importance (and joy) of face-to-face conversation. We always have a front-desk greeter—and can make time for more in-depth discussion. Please feel free to ask questions at pick-up or request a conference!

Where does my child check in and where do I pick her up?   Student pick up is in the cafeteria. There is a sign out table located by the cafeteria entrance. Check in with the teacher at the front desk and he/she/they will locate your child. Please note that BASEC uses many spaces throughout the building, and it may take a few minutes for your child to travel from one location to the cafeteria.

How do the BASEC @ Burbank Workshops run?   BASEC @ Burbank operates three workshop sessions throughout the school year. The course offerings include karate, music lessons, sports, art, theater, technology, and many others. Information about Burbank Workshops can be found at https://belmontbasec.org/burbank/workshops/

Does BASEC @ Burbank offer tutoring?    Our one-on-one tutoring program targets support on specific academic content or executive function skill-building. Sessions are custom-designed to best meet your child’s needs. We draw on our strong long-standing relationships with classroom teachers to align our sessions with current classroom learning. Each tutoring session meets for 30 minutes. Availability is limited. For scheduling and pricing information, please contact Ellen McEllin

What happens on Early Release Days?   At the elementary school level, the Belmont school system schedules eight early release days used by teachers and administrators for professional development, grade level meetings, and parent/teacher conferences.  BASEC @ Burbank offers programming for each of these days, 11:40 AM – 5:50 PM, included for any student on a Wednesday schedule. Please note that two days are early school dismissals, where the building closes at 11:40 AM and BASEC After School is closed. Please mark your calendars:   Wednesday, September 5: Early Release Day for Grades 1 – 4. After School begins at 11:40 AM Wednesday, October 24: Early Release Day. After School begins at 11:40 AM Wednesday, October 31: Early Release Day. After School begins at 11:40 AM Wednesday, November 7: Early Release Day. After School begins at 11:40 AM Wednesday, November 21: Early School Dismissal (11:40 AM). BASEC After School is CLOSED. Wednesday, March 6: Early Release Day. After School begins at 11:40 AM Wednesday, March 13: Early Release Day. After School begins at 11:40 AM Wednesday, March 20: Early Release Day. After School begins at 11:40 AM Wednesday, May 29: Early Release Day. After School begins at 11:40 AM Friday, June 21*: Last Day of School–Early School Dismissal (11:40 AM). BASEC After School is CLOSED.             *Day subject to change due to school cancellations throughout school year.   You will need to pack a lunch for your child on early release days, as the cafeteria is not open.   Early release days provide the time for some of our favorite programming. This includes on-site activities like the variety show, haunted house, and rock-climbing wall, as well as off-site field trips. A separate permission form will go home with all students for any off-site trip requiring transportation.  

What if I need someone who is not on my authorized pick-up list to pick up my child?

Just give us a call or email and we will note it in our dismissal log for the day. Please ask the person picking up to have a photo ID ready to present to our staff at pick up.

  What is an “Emergency Authorized Release?”   BASEC requires you to have at minimum one back-up person on your child’s enrollment form (submitted electronically to our database). This person should know that you have put her/him on this form and should be willing to pick up your child in an emergency (this includes your working late). This is also important for those of you who have difficulty making the 5:50 PM pick up time. If you do not know anyone in Belmont who can do this for you, please see Site Director, Annie Gloski, to figure out a good match for your family.   Is a typical Wednesday longer than other days?   School will be dismissed at 1:40 PM each Wednesday. BASEC after school will begin directly following school dismissal, utilizing the same strategies as always to make the transition to after school as easy as possible for all of our students.   BASEC runs on the BPS schedule. If you’d like to download a copy of the BPS 2018 – 2019 calendar, go to http://belmont.k12.ma.us.


On which days is BASEC closed?

Wednesday, September 5, 2018: Before School Closed

September 5 – 7, 2018: No before or after school for kindergarten students

Monday, October 8: Columbus Day. Burbank School closed. No Before or After School.

Wednesday, November 21: Early School Dismissal. Burbank School closes at 11:40 AM. No After School.

Thursday, November 22 – Friday, November 23: Thanksgiving break. Burbank School closed. No Before or After School.

December 22, 2018 – January 1, 2019: Winter Recess. Burbank School closed. No Before or After School.

Monday, January 21: Martin Luther King, Jr. Day. Burbank School closed. No Before or After School.

February 16 – 24: Winter Recess. Burbank School closed. No Before or After School. (February 19 – 22: BASEC Vacation Camp.)

April 13 – 21: Spring Recess. Burbank School closed. No Before or After School. (April 16 – 19: BASEC Vacation Camp.)

May 2 & May 3: 2019 – 2020 kindergarten registration. No school for kindergarten students. BASEC K-Days available.

Monday, May 27: Memorial Day. Burbank School closed. BASEC closed.

Last day of school (subject to change): After school closed


When are tuition payments due?

September 10, 2018

November 10, 2018

January 10, 2019

March 10, 2019

May 10, 2019 (Final tuition payment—tuition deposit applied)


How do I report my child as absent from after school?

Please call us at (781) 296-2471 or email (preferred) Burbank@belmontbasec.org to report an absence.

Each family is responsible for notifying BASEC if their student:

  • was absent from school;
  • leaves school unexpectedly or for a scheduled appointment;
  • attends school, but will not be attending after school.

We can be notified by telephone, email, or written note. Oftentimes, email is the best way to reach us quickly; however, it is not checked after 1:30 PM on Wednesdays and 2:40 PM on all other days.

Attendance is taken and all students must be accounted for within 15 minutes of the dismissal bell. If a student cannot be accounted for, an extensive search for the student begins. Classroom teachers are consulted, the school grounds are searched, and calls to parents/guardians are made. Please be sure to give us this notice in a timely manner.

If your child does not check in to after school and we have no prior notification of an absence, we will call the parent/guardian phone numbers to confirm absences. On your emergency form (electronically submitted to BASEC’s database), you will notice that we ask for a primary contact. Please indicate the best number to reach you and we will call this number first. If there are multiple students absent and multiple phone calls to make, we will call the primary contact number for each student, then resume calling all other numbers on each student’s emergency contact form.


Other communication?

If you would like to email BASEC @ Burbank Site Director, Annie Gloski, questions or concerns privately, please use the email address Annie.Gloski@belmontbasec.org  If you would like to email Executive Director, Andrew Mountford, privately, please use the email Andrew.Mountford@belmontbasec.org The email Burbank@belmontbasec.org should be used for scheduling, absences, and other general questions.

We welcome and encourage communication from the BASEC community, parents and children alike. Please stop by and meet the staff, see how our program runs, and feel free to offer any suggestions you may have to help better our growing community!


Can my child leave on their own?

Yes he/she/they can, with your signed permission, as long as your child is nine-years-old or older (per requirements of the EEC). You will notice that the Authorization to Leave form (submitted electronically to BASEC’s database) indicates how you wish your child to leave the program.

We ask that you provide detailed information regarding unsupervised leave. Families can select from conditional or unconditional leave options. Unconditional leave options (recommended only in certain situations) allows a student to sign him or herself out at any time, by his or her own discretion. Conditional leave options allows families to set parameters, e.g. “after 5:00 PM” or “only after a phone call to parent”.

We have a preliminary conversation with each student authorized to sign him/herself out about our own policies, the expectations, and walking home safely.


Program Schedules

Before School is open from 7:30 AM – 8:30 AM every school day.

After School is open from 2:50 PM – 5:50 PM Monday, Tuesday, Thursday and Friday. On Wednesdays, After School operates from 1:40 PM – 5:50 PM, and 11:40 AM – 5:50 PM on Early Release Wednesdays.

BASEC @ Burbank Before School

7:30 AM: Program opens (based in cafeteria)

  • Check-in begins in cafeteria (students may check-in at any time between 7:30 AM and 8:30 AM)
  • Quiet activities including reading, board games, small art projects
  • Occasional gym games
  • Children may bring in and eat breakfast

8:30 AM: Program closes

  • Kindergartners are escorted to their class lines.
  • Students in grades 1-4 report to their class lines.

BASEC @ Burbank After School

2:50 PM – 3:00 PM: Check-in and attendance in the cafeteria

  • Snack and snack cleanup

3:00 PM – 4:00 PM: Optional BASEC Workshops

3:05 PM – 3:20 PM: Tile Talk

  • Group meeting for students not participating in workshops

3:20 PM – 4:00 PM: Exercise or Special Activity

  • Physical activity, outdoors or in the gym, depending on the weather
  • Performing Arts
  • STEM activity

4:00 PM – 5:00 PM: Supervised homework

  • Mandatory for grades 2-4

4:00 PM – 5:30 PM: Choice Time

  • Student selected activities, including art projects, STEM project, music, gym, outside play, games, etc.

5:15 PM: Staff transitions Kindergarten students back into activities with other grades

5:30 PM: Students return to cafeteria for clean up

5:45 PM – 5:50 PM: Final Pick–up and Sign–out

*Students may be picked-up and signed-out in the Cafeteria at any time between the end of the school day and 5:50 PM

Kindergarten students enrolled in BASEC @ Burbank are escorted from their classrooms to BASEC each day.


Emergency Evacuation Procedures

BASEC @ Burbank:

If the Mary Lee Burbank School is evacuated, students will be relocated to the Chenery Middle School, located at 95 Washington Street, Belmont. All parents of students who are enrolled in BASEC @ Burbank on that day will be contacted by telephone and notified about the relocation. There will also be a recorded message on the program’s voicemail explaining the relocation.


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